When native or reasonably inexpensive integrations between these solutions and the ECM repositories where the content should reside do not exist, then there are only a few options available:
Do nothing and leave the content unmanaged, unknown, and at risk.
Create bespoke integration solutions writing whatever modules, functions or code is required to accomplish the required integration. This option is almost always the most expensive, usually exceeding any existing 3rd party solution. It means long-term development, support, maintenance, and training. While this approach can lead to a superior solution, it is one that will almost always take longer than expected and be over budget.
Work locally and force the users to change the way they work, manually storing and retrieving the content from the ECM system using other tools like, for instance, WebDav or Windows Explorer. For some problems, this is the ideal solution when there are only a few users requiring the integration. However there is on-going training required to assure the integration over the long-term and there is a real risk that the ECM system may not get used 100% of the time.
Work locally and use scheduled tasks to synchronize content between local storage and ECM solutions. This loose integration approach requires almost zero training, limited development and long-term support and is easily maintained over time. The difficulty is in creating the synchronization solution; it too can often turn into a full-blown be-spoke application.
What is portfolio management?
Portfolio Management is the art and science of making decisions about investment mix and policy, matching investments to objectives, asset allocation for individuals and institutions, and balancing risk against performance. Portfolio management is all about strengths, weaknesses, opportunities and threats in the choice and management of projects. The end objective is to maximize return on investment (qualitative and quantitative) at a given level of risk. An IT Project Portfolio is a collection of IT projects, both proposed and in progress which include some deployed systems (already in production) within your organization. Effective Portfolio Management addresses the decision process, in order to show how it is possible to minimize the risks and how to focus on the right project that addresses the right priorities of the organization Your IT portfolio should be a diversified mix of high risk/high reward and low risk/low reward elements. Just like a personal investment portfolio, you should look at it in terms of return on investment and addressing the right objectives.